How To Manage, Restore And Scan Notes On iPhone And iPad

If you are not an elephant with a good memory, you certainly always have something to write down – whether this is the weekly shopping list, flashes of inspiration, or diary notes. The iPhone or iPad and the notes app are efficient for this.

The Notes app is one of the most popular applications on the iPad and iPhone or Mac. The numerous possibilities that it offers cannot always be discovered at first glance. The app is also being continuously developed. Also, with the upcoming update to iOS 15 and iPadOS 15, The Notes app will certainly get some new functions again. In the following, we will show you what you can do with the Notes app under iOS 14 / iPadOS 14.

Keep your notes up to date

No matter how important your notes, if you don’t always have them to hand, they are of little use. So unless you have one, you should use Mac, iPhone, and iPad so, configure your so that they are synchronized and available on all of your devices via iCloud. This requires that you are signed in with the same Apple ID on all of your devices. If so, check to see if your notes are being synchronized via iCloud:

  1. On the Mac, open the system settings and the settings of the “Apple ID”.
  2. Activate the entry “Notes” under “Apps on this Mac that use iCloud.”
  3. On iPhone and iPad, open the Settings and tap on your name with the Apple ID and then on “iCloud”.
  4. If you activate the “Notes” entry, your notes will also be made available on the iPad or iPhone. All changes made are synchronized with the Mac and other devices.

Create and delete a new note

You can create notes directly in the Notes app or from other apps such as Safari (see below):

  1. Open the Notes apps. Tap the New Note icon.
  2. Enter the heading. This should be meaningful enough to see which note is in the list of notes immediately.
  3. Enter the text of the note and tap “Done” in the upper right corner.
  4. To delete a note, swipe from right to left on the selected message in the note list and tap the trash can icon. Deleted notes are available to you to restore for another thirty days in the Recently Deleted folder.

Create notes about the control center

Alternatively, you can create notes via the control center. For this to be possible, you must first set up the control center accordingly.

  1. Open the settings of your iPhone or iPad. Select the entry “Control Center.”
  2. There you look for the entry “Notes” under “Additional controls” for the control center.
  3. Add the control to the control center using the green plus button.
  4. Is this done
  5. You can create a note by swiping down from the top right of the screen to display the control center. There you tap on the symbol of the notes app and create the new note.

Also Read: How To Get Your Apple iPhone Unlocked In 2020

Create notes through an app

If necessary, notes can also be created from some apps; for example, you can add a PDF file or a website to your notes in this way. How this works, show you with the example of Safari:

  1. Start Safari with a tap of your finger.
  2. Find a post or article. Tap the share icon. On the iPhone, this is located at the bottom of the toolbar. iPhone is located at the bottom of the toolbar.
  3. Find the Notes app on the second row. Select an existing note or create a “New Note”. Save the note with a tap on “Save”.

Format notes

Once you have created a new note as described, you can format the text of the note appropriately. To do this, proceed as described here:

  1. Create the new note, tap on the two letters “Aa” at the bottom.
  2. Choose a predefined style – from Heading to Non-Proportional – and enter the text. If necessary, you can use the symbols below to select the character format, the list format, and indentations.
  3. Alternatively, you can first type in the text, select it and then tap and hold on the reader until the black context menu appears. There you format the text after tapping the entry “BIU.”

How To Add photos and videos

Add photos and videos to your notes as needed. Depending on whether you have already taken the photo or have to take it first, you can proceed in different ways:

  1. To add photos and videos, create a new note if necessary and tap the camera icon at the bottom.
  2. Tap on the entries “Select photo or video” or “Take photo or video.”
  3. Select the photo (s) in the Photos app or take one with the camera.
  4. Tap “Add” to add it to the note. There you can view, shrink, share or delete it. To do this, tap the photo a little longer until its context menu appears. Here you will find the available functions.

Scan with the Notes app

Documents that are not yet in digital form can be scanned using the Notes and Camera apps on the iPhone or iPad. iPhone or iPad.

  1. If necessary, create a new note and tap the camera icon at the bottom.
  2. Tap on the entry “Scan documents”. Position the iPhone or iPad appropriately and take a photo. iPhone or iPad accordingly and take a photo.
  3. Pull out the frame so that the document or text is ultimately captured.
  4. Tap “Keep Scan” and then “Save.” The scanned file is added to the Notes app.

Share and edit notes or folders

If you want to share notes with others or edit them together, that is also possible. It is effortless to implement if the other people also have a Mac, iPhone, or iPad with the latest iOS or iPad OS and have an Apple ID. On Windows or Android, you can edit these using a web browser and

  1. Start the Notes app and select the desired note or folder. Tap the circle with the three tiny dots.
  2. Select the entry “Share note” or “Share order” and decide how the other person should be notified.
  3. Under Share options, specify whether they can only view or edit the note.

Also Read: Tricks For Those Who Use Chrome On iPhone Or iPad

Search and find notes & restore

Even if you have sorted and organized your notes, it is occasionally necessary to carry out a targeted search for search terms or categories.

  1. To do this, select the folder or a note list.
  2. Tap the search field. If you want to find all notes of a specific category, select the category such as “Notes with checklists”.
  3. Otherwise, enter the desired search term.
  4. The search results are listed immediately – as soon as you enter the search term. The corresponding locations are marked in yellow.
  5. The deleted notes are in the “Recently Deleted” folder for around 30 days. After 30 days, iCloud will permanently delete the entries, but this can take up to 40 days.
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