Why Electronic Invoice Release Speeds Up Everyday Work

Comprehensive digitization is the key to increasing competitiveness for many companies. If processes such as electronic invoice approval can be set up, optimized, and used quickly and efficiently, many other areas will also benefit. There are currently many standard solutions on the market, which, however, cannot be adapted to companies’ individual requirements without high costs and a great deal of effort.

On the other hand, a new app covers the entire process holistically and can be easily configured and operated. Many factors are currently making the working day unnecessarily tricky for companies. Supposedly uncomplicated processes that are neither quick, reliable, or efficient are particularly stressful. For example, electronic invoice release (recording, processing, and finally paying) often requires several programs simultaneously.

This is still a long way from an automated process. In addition, particular factors are often not taken into account. Because if you think consistently economically, you don’t want to forego a possible discount or pay reminder fees because the approval process took too long again. In any case, the aim is to have the process for approving invoices as fully automated as possible, quickly and considering individual requirements.

Ultimately, this requires the interaction of several processes, such as correct invoice entry and factual and content-related invoice verification. Many companies still process incoming invoices similarly or use a so-called isolated solution limited to releasing incoming invoices. A contemporary alternative is a modern software for workflow management, which maps the invoice approval process in a fully integrated manner but can also be used for all other business processes.

Automated Document Processing Has Excellent Potential For Digitization

If the right software is used, a lot of work and costs can be saved by electronic invoice release. An example of this is the application of flowers. Adapts to each company individually without much programming effort. Even the existing wording can be adopted.

If invoice data from the approval process is immediately transmitted digitally, it becomes much easier for accounting. Flowers takes care of the cumbersome recording and reading of the invoices with the help of an OCR document recognition system and transfers the document images and the data record directly to the respective accounting system.

Da Flowers The entire payment process is mapped holistically, and since income and expenses are mapped in one program, meaningful current figures are always available for departments and management. Practical: Flowers even allows you to split invoices into individual amounts and allocate these partial amounts to the respective cost centers.

No IT Department Has To Become Active For Electronic Invoice Release

Like any other process, electronic invoice approval is fully GoBD-compliant in Flowers. Traceability is guaranteed by an electronic stamp that is created for each process step. In contrast to many individual software tools, all processes take place in a secure environment with the highest level of security and on servers stationed there. Data protection and security are thus guaranteed.

Companies also benefit from the innovative functionalities when setting up and operating Flowers. According to the no-code principle, no programming work is required to set up the software. The Flowers app is also highly intuitive and understandable; an efficient workflow can be established quickly, and the app can be put to productive use.

Also Read: Electronic Invoice Technical Specifications: What Has Changed