How To Create A PayPal Invoice?

If you would like to use PayPal for commercial purposes and subsequently create invoices with PayPal, you can do this directly with the financial service provider. In our blog post, we explain how to do this.

What is PayPal?

PayPal is one of the world’s best-known and most successful online payment systems. Every third person now has a PayPal account. According to this, more than 70 million people use the popular e-payment provider. PayPal was founded in 1998 by Max Levchin, Peter Thiel, and Luke Nosek. The company’s headquarters are in California (San José), during the European subsidiary is in Luxembourg. PayPal has now proven itself worldwide and can be used as a private PayPal account and a business account and to pay small to medium amounts. The PayPal payment system serves as an escrow service, which acts between the buyer and the seller.

Create & send PayPal invoice

If you would like to use your PayPal account for commercial purposes, you can quickly and easily create detailed PayPal invoices with an additional PayPal tool. These can then be sent to your customers by email.

In this part of our guide, you will find short, straightforward instructions on how you can easily create invoices with PayPal. Before you can start creating your PayPal invoices, you need the ” PayPal invoices ” tool. With this, you can prepare detailed invoices in a few steps and send them to your customers. After the invoice has been sent, your customer clicks on a link in the email to conveniently pay the invoice via PayPal.

Instructions for generating PayPal invoices

  1. If you don’t have a PayPal account yet, you can easily create one within a few minutes. Now log in to PayPal with your access data and then click with the left mouse button on the “Request Money ” tab.
  2. Second, choose ” Create invoice ” and look around for a suitable invoice template. Alternatively, you can, of course, opt for an empty form.
  3. Now fill out the selected invoice form with all the relevant data. You should then check your details again for possible errors.
  4. As soon as you have completely created and checked your PayPal invoice, click on “Send invoice ” so that your customer can pay it later.
  5. If you like, you can also save the invoice you have created as a template for other PayPal invoices. To do this, click on ” Save invoice “.

Check the status of the invoice

With PayPal, the status of an invoice can be declared as “open” for both the buyer and the seller. We explain how you can check the status of a sent invoice.

  1. Click on ” Manage invoices ” to check the status of an invoice you have sent.
  2. You will then see the status of all your invoices.

Please note that it can sometimes take several days for the status of your invoices to change due to security checks. You will usually be informed of changes by email.

Paypal fees

What does PayPal cost? What are the fees? These questions are asked not only by buyers but also by sellers. We explain to you whether and which fees apply when using PayPal.

Online shopping: No PayPal fees for the buyer

Customers who pay for goods via PayPal when shopping online generally do not have to pay any fees for this. Now and then, some sellers pass on their PayPal costs (see a few lines below) to the customer in this way.

PayPal fees for sellers

It is important to know that every seller who makes PayPal available to his customers as a payment option has to pay fees. How high these fees are in the end depends on several different factors. When receiving a payment, the fee is initially 2.49 percent of the amount received plus 0.35 euros per transaction.

As a seller, you also have the option of registering as a dealer with PayPal. This will give you attractive retailer conditions after a PayPal check. Here is a brief overview of the PayPal merchant conditions:

Transaction volume per month variable PayPal fee:

  • less than 2,000 euros 2.49%
  • between 2,000.01 and 5,000 euros 2.19%
  • between 5,000.01 and 25,000 euros 1.99%
  • between 25,000.01 and 100,000 euros 1.79%
  • more than 100,000 euros 1.49%

Who is PayPal for?

Even if you can continue to use your private PayPal account as a self-employed person, it is advisable to set up a separate business account for the trade. After all, private and business sales should always be separated from one another.

Therefore, a PayPal business account is suitable for all those who generate business sales and want to use PayPal both as a means of payment and for incoming payments. This online payment provider has become indispensable for the self-employed who regularly sell services/goods.

After all, almost every customer today uses PayPal, which makes the payment process quick and easy is made possible. Since PayPal has become an integral part of online transactions, we have integrated PayPal directly into sevDesk. This way, your bookkeeping will be even easier.


The online payment service PayPal offers to create email invoices, which is particularly attractive for the self-employed. You have the choice between many different professional invoice templates in a wide variety of languages. You can also choose from a total of 26 different currencies. With the creation of PayPal invoices in combination with sevDesk, accounting becomes child’s play.

Also Read: Paypal For Android: How To Make And Receive Payments From Your Mobile Device

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